Form 941

Form 941 for 2026, Employer's Quarterly Federal Tax Return

Form 941 is the return employers file each quarter to report wages paid and the income, social security and Medicare taxes withheld, plus the employer's share. The current IRS form is Rev. March 2026, Form 941 for 2026. To start the next quarter without retyping your business details, upload last quarter's completed 941 and a blank one, then review the match and preview the PDF before you pay.

Tested with the irs.gov edition dated March 2026

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What Form 941 is and who files it

irs.gov says employers use Form 941 to report the federal income, social security and Medicare taxes withheld from employees' pay, and to report the employer's share of social security and Medicare taxes. The instructions say that if you pay wages subject to federal income tax withholding or social security and Medicare taxes, you must file Form 941 quarterly. Exceptions listed there include employers told to file Form 944 annually, seasonal employers for quarters with no wages, and employers of farm employees (who file Form 943). Check the instructions for your case.

When Form 941 is due

The IRS lists these Form 941 due dates on its employment tax due dates page and in the Form 941 instructions (03/2026): each return is due by the last day of the month after the quarter ends.

✓January to March: April 30
✓April to June: July 31
✓July to September: October 31
✓October to December: January 31

When a due date falls on a Saturday, Sunday or legal holiday, the instructions allow the next business day. If you made timely deposits in full payment of your taxes for the quarter, you may file by the 10th day of the second month after the quarter ends. After your first return, you must file for every quarter, even with no taxes to report, unless you are a seasonal employer or filing a final return. File once per quarter.

Download the current form

The PDF on irs.gov is Form 941 (Rev. March 2026), OMB No. 1545-0029. The IRS revises it each year, and the previous edition was Rev. March 2025, so check which edition you have before filling a new quarter.

Filing it: electronic or paper

The instructions say you are encouraged to file Form 941 electronically (irs.gov/EmploymentEfile), that a fee may be charged by some providers, and that if you filed electronically you must not file a paper Form 941. If you file on paper, where it goes depends on your location and whether a payment is enclosed; the mailing address table is in the instructions. Your balance due should be paid electronically, and the IRS requires federal tax deposits by electronic funds transfer. RepeatForm prepares the PDF you check in the preview. It does not file or pay anything, and it cannot tell you whether the IRS will accept a printed copy. Check the instructions.

What is on the form

The top has the EIN, name (not your trade name), trade name, address and the quarter box. Part 1 has the wages, tips, federal income tax withheld, the social security and Medicare lines, adjustments, deposits, the balance due or overpayment. Part 2 is the deposit schedule and tax liability. Part 3 is for a business that has closed or is a seasonal employer. Part 4 names a third-party designee. Part 5 is the signature. The instructions say to complete both pages, to enter your name and EIN on page 2 as well, and to sign on page 2. Enter the legal business name exactly as it appeared when you applied for your EIN, and use an EIN, never an SSN or ITIN.

Reuse it every quarter

Form 941 is filed every quarter, and the same business details repeat each time. Upload last quarter's completed 941 and a blank one. RepeatForm carries the matching answers across, you review them, and you preview the PDF before you pay. The quarter, the amounts, your signature and the date are new each quarter: see the lists below.

What carries over

✓EIN, business name, trade name and address
✓The deposit schedule and other choices that match in both copies
✓A designee's name and phone, if you use one (check it is still current)
✓Dollar amounts and counts from last quarter can carry too, but they are last quarter's. They are almost never right for the new quarter, so check and replace every one

What never carries over

✓Your signature, and the signing date. They stay blank for you to sign and date.
✓Read-only boxes on the form. They are left unchanged.
✓Anything in your completed copy that does not appear in the blank form.
✓The right quarter. The quarter box can carry from your completed copy, so tick the box for the new quarter yourself.

Current irs.gov edition

The Form 941 PDF on irs.gov is marked Rev. March 2026, and its instructions are dated 03/2026. The previous edition was Rev. March 2025. Get the current form from irs.gov

If the IRS form has a new revision

Form 941 is revised each year (Rev. March 2025, then Rev. March 2026), and the IRS can rename or move lines. Carrying a 2025 copy into the 2026 form works for many answers, but some fields match only partly, so check every field after a new revision, especially any line that was added or reworded.

Hiring an employee? Their withholding certificate is Form W-4.

Employers report each employee's yearly wages and withholding on Form W-2.

Employers report annual federal unemployment (FUTA) tax on Form 940.

Employers the IRS has notified to file annually use Form 944.

A Form 941 you already filed is corrected on Form 941-X.

How it works

Move matching answers into the new form, then check the PDF.

Upload the two versions, check what matched, then inspect the finished PDF before paying.

Upload two PDFs

Start with a completed Form 941 and a blank one.

Check matching answers

Review what RepeatForm found before creating Preview.

Preview the result

Inspect the exact completed PDF before paying.

Free to upload, review and preview. Pay $6.99 USD once to download the PDF you checked. No subscription.

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Good to know

✓You review every carried-over answer. RepeatForm does not guarantee the form is correct.
✓Tick the right quarter, replace last quarter's amounts, and sign and date it yourself.
✓RepeatForm does not give tax or payroll advice, does not file or pay anything, and cannot tell you which IRS forms apply to you.
✓The 941 has schedules and a separate correction form (941-X). RepeatForm works with the Form 941 PDF only.
✓It works with digital, text-selectable PDFs only. Scans, photos and handwriting are not supported.
✓Same or recent editions work best. If the form has changed you may get fewer matches, so check the preview and get the current form from irs.gov.

Not sure whether your form is supported? See the list on supported PDFs.

Want to know how reuse works with any PDF form? Read how to copy PDF form fields.

FAQ

Who has to file Form 941?+

Employers who pay wages subject to federal income tax withholding or social security and Medicare taxes file it quarterly, per the instructions. The exceptions listed include employers notified to file Form 944, seasonal employers in quarters with no wages, and farm employers, who file Form 943.

When is Form 941 due?+

By the last day of the month after the quarter ends: April 30, July 31, October 31 and January 31, as listed on the IRS employment tax due dates page. The instructions allow the next business day when a date falls on a weekend or legal holiday, and a later date if all taxes for the quarter were deposited on time.

Do I file Form 941 if I had no employees or paid no wages in a quarter?+

After your first return, the instructions say to file for every quarter even if you have no taxes to report, unless you are a seasonal employer (who checks the box on line 18) or are filing a final return (line 17). Read the instructions for your case.

Can I file Form 941 electronically?+

Yes. The IRS encourages it and says that if you filed electronically you do not file a paper return. RepeatForm does not file anything.

Is there a 2026 version of Form 941?+

Yes. The PDF on irs.gov is marked Rev. March 2026, and there is a separate Rev. March 2025. Check irs.gov for the current one.

How do I correct a 941 I already filed?+

Not with a new 941. The instructions say to correct a previously filed Form 941 with Form 941-X, which is filed separately.

Can I reuse last quarter's Form 941?+

Reuse the business details and deposit schedule. Quarter, amounts, signature and date must be reviewed or done yourself.

Do I need to file a Schedule B with my Form 941?+

Only if you are a semiweekly schedule depositor. The IRS instructions say semiweekly schedule depositors must complete Schedule B (Form 941) and submit it with Form 941, and that monthly schedule depositors do not file it. Which schedule you use depends on your tax liability in the lookback period: see the Form 941 instructions. RepeatForm works with the Form 941 PDF only, not its schedules.

What is the difference between Form 944 and Form 941?+

Form 941 is filed every quarter. Form 944 is the employer's annual return. The IRS instructions say that if the IRS has notified you to file Form 944, you file it annually and do not file Form 941 quarterly. An employer can ask the IRS to change which one it files, and the IRS confirms the change by written notice. See the Form 941 instructions.

Where do I mail Form 941?+

It depends on where your business is located and whether you enclose a payment. The Where to file table in the Form 941 instructions lists the addresses. The IRS encourages e-filing, and says that if you filed electronically you do not file a paper Form 941. RepeatForm does not file anything.